Producing a podcast takes more than recording a few episodes. It demands consistency, planning, and a clear process to keep everything running smoothly.
Balancing creative content with the technical side of production can feel like a challenge for many podcasters. Staying on track while engaging your audience often requires more than just effort—it needs a strategy.
Tyler Campbell, co-host of Construction Brothers Podcast, has mastered managing podcast production. With over 400 episodes and collaborations with brands like Dell and Nvidia, Tyler brings a wealth of experience.
His success lies in building systems, delegating tasks, and blending technology with human expertise to create efficient workflows.
In this article, we will dive into Tyler’s tried-and-tested strategies to help you manage podcast production. We’ll learn how to stay consistent, train your team, and use tools to simplify production.
Moreover, we’ll explore balancing in-person and remote recordings while using systems to streamline your process.
How to Manage Podcast Production in 2025
Starting a podcast and staying consistent is the key to success. Here’s a breakdown of the key elements to ensure podcast success.
1. Start and Stay Consistent
Start by recording and releasing episodes regularly. Consistency means sticking to a predictable schedule that works for you and your audience. For example, begin with one episode weekly. If you can handle more, increase the frequency.
2. Build Accountability
Accountability helps you stick to your schedule. Consider hiring an editor or involving someone who ensures progress. Making a financial commitment also motivates you to deliver. Paying a part-time editor can help you focus on creating better content.
3. Delegate Tasks Early
Avoid managing everything yourself. Hire help for editing or other technical tasks. This frees up your time to focus on content. If podcasting isn’t your main job, delegating becomes even more important to maintain consistency.
4. Offer Varied Content
Engage listeners by offering different types of episodes.
For example:
- Regular Episodes: Longer discussions or interviews, about 45 minutes.
- Quick Episodes: Short, actionable tips like “Five-Minute Fridays.” These provide value in less time and often gain more listeners.
5. Use Systems and Tools
Create workflows to manage production. AI tools can simplify editing, but having someone monitor progress ensures deadlines are met. Balancing tools with human Accountability keeps the process running smoothly.
Photo by Chase Chappell on Unsplash
Managing Podcast Production While Maintaining Quality
A podcast requires delegation and personal input to ensure quality and audience relevance. Here’s how to balance these effectively.
Delegate Routine Editing Tasks
Save time by assigning repetitive tasks like balancing audio, switching cameras, and adding intros/outros to an editor. Provide clear instructions to maintain a natural flow, such as removing unnecessary pauses while keeping conversational authenticity.
Stay Involved in Content Selection
Editors may focus on basic edits or general content, but you know your audience’s preferences. Personally review and select clips for social media or promotional purposes. Schedule regular meetings with your editor to align on what works best for your niche.
Train Your Editor on Niche Content
Your editor might lack knowledge of your industry’s terminology or audience-specific needs. Take time to teach them key terms and topics your audience values. For example, guide them to include technical terms or insights highlighting expertise in your field.
Balance Automation and Human Oversight
AI tools can speed up production but can’t replace the insight you bring. Use automation for repetitive tasks, but pair it with human input to ensure the content meets your audience’s expectations.
Build a Clear Workflow
A structured workflow ensures smooth production.
Steps To Build a Clear Workflow:
- Record the episode.
- Send files to the editor for initial edits.
- Review clips for accuracy and relevance.
- Publish and promote the episode.
This combination of delegation, guidance, and active involvement ensures professional, engaging episodes tailored to your audience.
How to Train Your Editor to Manage Podcast Production
Training an editor to produce content that matches your style takes time and consistent effort. Here’s how you can approach it.
Initial Training for One Month
It usually takes a month to train an editor to edit full episodes. This assumes they already know how to use tools like Premiere or Final Cut.
During this time, focus on:
- Explaining your preferred editing style and content flow.
- Setting expectations for quality and consistency.
Clip Creation
Training an editor to select effective clips is an ongoing task. This process can take one to two years of consistent feedback. Editors need time to understand your industry, audience preferences, and the most resonating moments.
Photo by Soundtrap on Unsplash
Consistent Feedback Improves Quality
Regular touchpoints with your editor help refine their skills. These sessions allow you to:
- Clarify industry-specific terms and jargon.
- Provide constructive feedback on clip selection.
- Ensure alignment with your podcast’s tone and goals.
Why Your Input Matters
As the subject matter expert (SME), you know your audience’s values. Editors may miss key moments without guidance. Regular collaboration ensures your content remains relevant and engaging.
Build Feedback into Your Workflow
Create a structured process for training and feedback. This ensures continuous improvement while reducing errors over time. Training requires effort, but your editor can become a reliable asset with steady involvement.
How to Manage Podcast Production for In-Person and Remote Recording
Choosing between in-person and remote recording depends on your priorities, time, and the value of personal interaction.
Advantages of In-Person Recording
- Stronger Connection: In-person sessions build rapport and encourage more meaningful conversations.
- Fewer Technical Issues: Avoid internet lag, audio interruptions, or equipment malfunctions common with remote recordings.
- Enriching Experience: Hosting guests includes opportunities for social interactions, like meals or casual chats, enhancing relationships.
Challenges of In-Person Recording
- More time Needed: A simple recording session can become a three-hour event with additional activities.
- Complex Logistics: Arranging travel for guests requires effort. Guests often pay for their flights and accommodations, but aligning schedules can still be tricky.
Benefits of Remote Recording
Remote recordings, on the other hand, are more time-efficient. They can be completed in about an hour and eliminate travel needs.
This format is especially helpful for guests with tight schedules or those located far away. Tools like Riverside ensure high-quality recordings, making remote sessions practical for many podcasters.
When to Choose Each Format
Both formats have pros and cons, so pick the one that aligns with your podcast’s goals and resources. You can use in-person recordings to build stronger relationships or partnerships.
Otherwise, opt for remote sessions when efficiency and convenience are priorities. Tailor your approach based on the needs of each guest and episode.
Conclusion
To manage podcast production effectively, focus on consistency, delegation, and clear workflows. Use tools and teamwork to save time while maintaining quality.
Balance in-person and remote recordings based on your goals and guest needs. You can create engaging content that resonates with your audience by staying organized and involved.